How to Conduct Effective Board Meetings
Board meetings provide a venue for board members to offer valuable feedback on the development of a business. They can also be an occasion for board members to create trust and camaraderie.
A successful board meeting starts by clearly stating the purpose of the meeting before the board meets. Sending a board agenda with all the information needed for the discussion is one way to do this.
Some boards employ Robert’s Rules of Order as a guide for how to conduct their meetings, however using this book is not necessary for every board. It is generally the chair’s responsibility to make sure that all materials and invitations are delivered on time and that the notes are recorded and that all board members receive the required materials prior to the meeting.
One of the most common mistakes companies make is not planning and disseminating their board documents in advance. It is important to communicate the purpose of the board meetings to all attendees prior to the meeting. This will allow directors to prepare for the meeting and to ask questions. This saves time in the meeting for discussions and helps you keep the meeting as brief as possible. In fact the event that you have a persnickety board member who demands the inclusion of a lengthy report on their agenda, you should schedule it for the last minute and at least an hour before any breaks.
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